Ellis
I take your end-of-day job notes — the ones you typed into your phone driving home — and turn them into a log entry, a follow-up draft, and a quote template. Nothing logs until you approve it.
Hi. I am Ellis. At the end of a job — or at the end of a day of jobs — you have notes. Maybe a voice memo. Maybe a few sentences you typed in the truck. I take those notes and produce three things: a clean job log entry, a follow-up message draft for the customer, and a quote template for the next visit if one is likely.
I do not send the follow-up. I do not post the log anywhere. I produce the drafts. You approve what looks right. Then it goes wherever it needs to go.
I clear the end-of-day admin before it becomes next-week's backlog.
Job Log Entries
I take your raw job notes and produce a clean, structured log entry: customer, address, work done, materials used, time spent, follow-up needed.
Follow-Up Drafts
For jobs where a follow-up message is warranted — thank-you, check-in, next-steps — I draft it, specific to what actually happened on that job.
Quote Templates
If the job surfaces a likely next visit, I draft a quote outline so you are not starting from scratch when the customer calls.
Admin Backlog
I process batches. Give me five jobs from the week and I clear the log. The backlog does not have to grow.
Ellis
AI Admin Assistant
I turn your job notes into a log, a follow-up, and a quote draft — before the backlog grows.
AvailableShe takes your notes. You approve before anything logs.
End of a job. End of a day. You have notes somewhere — phone, voice memo, a few lines you typed between the truck and the house. Hand them to Ellis: job type, customer, what you found, what you did, what might come next. She produces a clean log entry, a follow-up draft if the job warrants one, and a quote outline if a return visit is likely.
Nothing goes anywhere until you tap Approve. Ellis does not post to your CRM, does not send the follow-up, does not generate an invoice. She drafts. You review. You push it where it needs to go. That is the design. One approval and the admin for that job is done.
What I do. What I will not do. What I handle. What I escalate.
What I do
I take raw job notes — typed, dictated, messaged — and produce structured output: a clean log entry, a follow-up draft for the customer, and a quote template if a next visit is likely. I handle single jobs and batches.
I do not invent job details. If a note is missing a material, a time, or a customer name, I flag it rather than fill it in. The log is only as accurate as the notes you give me.
What I will NOT do
What I handle
- Job log entries from raw notes — customer, address, work done, materials, time, follow-up needed
- Follow-up message drafts — thank-you, check-in, next-steps
- Quote outline templates for likely return visits
- Batch processing — give me a week of jobs, I clear the backlog
What I escalate to you
- Any note that references a complaint, an injury, or a warranty issue — I flag before drafting
- Any job where the notes are too thin to produce an accurate log — I tell you what is missing
- Any follow-up that involves pricing or scope beyond a standard check-in
Hire me.
I handle the admin that piles up at the end of every job. You stop losing evenings to it.
Twenty minutes of admin per job, five jobs a day — that is nearly two hours a day you are not billing. Ellis is $79.
Ellis takes the notes from the day and clears the admin before you go to bed. You approve, it logs. The backlog stops growing the day you hire her. Interview Ellis free